Last updated: 1 October 2024
Find out how we use the information provided on the flooding and landslide registration form when someone registers for a risk assessment.
How we use your form information
We have a legal obligation to disclose correspondence relating to a property.
Information included in the former flooding and landslide registration form, including any attachments, has to be made available in response to a
request for a property file. Correspondence with property owners about categorisation is also included.
Categorisation information that will appear on your property file
The
property file will disclose all relevant information, including:
- whether the property is Category 1, 2 or 3 (the letter to the owner notifying this)
- correspondence or notices relevant to a disputes process for the Category 3 buy-out scheme and/or the allocated property category
- a copy of your original flooding and landslide registration form (if you completed one)
- any engineering reports you have provided including flooding or geotechnical assessment reports.
Private information on assessment forms
We will remove any private information from the 'Flooding and landslide registration' form prior to making it available on the property file.
This includes removing personal contact information and may include removing any interior property photos sent to us.
How a property file differs from a Land Information Memorandum (LIM)
Unlike a
LIM, a property file includes any correspondence to us about a property.
A property file can be purchased by anyone, in addition to purchasing a LIM.
For more information, check
What is a property file?
Rates relief information that will appear on your LIM
If your property qualifies for a rates remission due to being uninhabitable as a result of recent storms, this will appear on any
Land Information Memorandum (LIM) issued for your property and
property file. This information will only be disclosed on the LIM for the rating years the remission has been applied.
Once the property is fixed and is no longer receiving rates relief, the notice will no longer be disclosed on any requested LIMs. For example, if the property was fixed this year, then the rates relief information would be not included on the LIMs issued for the 2024/25 rating year.
How rates relief information is recorded on the LIM is not yet confirmed, however it is likely to be similar to this statement:
This property has been granted 100 per cent rates relief for the 2023/2024 rating year on the grounds that it is uninhabitable as a result of severe weather events in the first half of 2023.
This rates relief is granted automatically for properties with red placards. For other properties it is granted by application, which may be viewed on the property file.
This disclosure is based on our legal responsibility under section s44A(3) of the
Local Government (Official Information and Meetings) Act 1987.
Category 2 and Category 3 information that will appear on your LIM
We will be disclosing Category 2 and Category 3 properties on LIMs for storm-damaged properties.
The disclosure is based on the our legal responsibility under section s44A(3) of the
Local Government (Official Information and Meetings) Act 1987.
The LIM will:
- note that the property is Category 2 or 3
- include an explanation of the categories
- include advice for people seeking additional information.
We anticipate that categorisation would no longer be noted on LIMs once relevant council actions are completed for your property (for example a buy-out), or the scheme otherwise comes to an end.
Natural hazards such as flood zones are disclosed on LIMs. If your property was affected by the 2023 storm events, this information may show on your LIM even if you have not opted-in to the categorisation process. As council regularly reviews natural hazard zones, the information on your LIM may change over time.
If the
mitigation work for Category 2P is not completed, a notice will remain on your property LIM.
Why Category 1 properties are not disclosed on the LIM
Category 1 properties do not meet the threshold for intolerable risk to life. This means there will be no council or government intervention or contribution under the flood and landslide recovery assistance programme.
Flooding or landslide assessment for Category 1 properties
Category 1 properties will have a desktop assessment. These assessments look at property file information and available geological data to assess whether the property is low risk, high risk or needs a site visit.
If a site assessment is required, it will be to confirm that the property does not meet the threshold for intolerable risk to life.
What happens if there are risks associated with Category 1 properties
Any risks associated with a Category 1 property would likely be disclosed on the LIM. For example, through disclosure of natural hazards or placards, or where relevant via a
s74 notice on the property title.
